4.0528 The Last Word on WP Footnotes (5/141)

Elaine Brennan & Allen Renear (EDITORS@BROWNVM.BITNET)
Tue, 25 Sep 90 22:49:52 EDT

Humanist Discussion Group, Vol. 4, No. 0528. Tuesday, 25 Sep 1990.

(1) Date: Thursday, 20 September 1990 2142-EST (74 lines)
From: Bob Kraft <KRAFT@PENNDRLS>
Subject: Word Perfect 4.2 Footnotes

(2) Date: Thu, 20 Sep 90 22:42:09 EDT (9 lines)
From: Frank Dane <FDANE@UGA>
Subject: Re: ... WP footnotes ...

(3) Date: Fri, 21 Sep 90 09:17:57 DNT (20 lines)
From: Hans Joergen Marker <DDAHM@vm.uni-c.dk>
Subject: Re: 4.0507 Exporting WP footnotes

(4) Date: 21 Sep 90 07:04 -0330 (16 lines)
From: hans@kean.ucs.mun.ca
Subject: RE: 4.0515 Rs: Exporting (w/ footnotes) from WordPerfect

(5) Date: Sun, 23 Sep 90 16:40:47 BST (22 lines)
Subject: Saving WordPerfect footnotes

(1) --------------------------------------------------------------------
Date: Thursday, 20 September 1990 2142-EST
From: Bob Kraft <KRAFT@PENNDRLS>
Subject: Word Perfect 4.2 Footnotes

Thank you all, HUMANISTs, for the truly amazing outpouring of timely
advice (and sympathy) on how to get those elusive footnotes from WP 4.2
into an ASCII file. I am overwhelmed! HUMANIST has proved to be
extremely user-friendly.

I will summarize the suggested solutions, in case that is of help to
another who comes after me, and will tell you what I ended up doing.
Please understand that (1) I seldom find myself in need of "fancy"
"wordprocessing," since my main commitment is to electronic publication
in mildly markedup ASCII -- thus I am a real novice at things more
complex and less userfriendly than PC-WRITE (gasp! he uses something
that is practically free!); thus (2) although I know the word and can
guess at what it means, I have never made/written a "macro" and was not
really anxious to find a WP 4.2 manual and teach myself how (gasp! what
an amateur); and (3) I was sort of in a hurry and would rather spend an
hour massaging a usable, only slightly messedup text than two hours (or
more) getting the appropriate information/assistance (which many of you
generously offered, thank you) to do it slightly better. If I knew that
I would need to do this on a regular basis, my approach would be
different! Hopefully, it won't happen very often (to me).

Anyhow, the solutions can be grouped into various types, starting with
what I suspect are the best (long term):

(1) Find readymade software that does the job -- suggestions included
TextOut/5 (BBS Simtel20 at TXTOUT13, whatever all that may mean! gasp!
you mean he really doesn't know? sorry, but even Allen Renear's advocacy
of the WP50-L list and reference to "listserv peers" have failed to open
my eyes) and LPTX.COM (for printing to disk) and R-Doc/X (for converting
to PC-Write 3.x);

(2) Do/make/write a macro to shift the notes to the end of the text (or
transfer them to a separate file) and/or turn them into text by blocking
the content and copying it, or something similar. I think this may have
been the sort of thing the Word Perfect hotline people were trying to
suggest (they talked about turning the notes to columns, or something
like that), although they were not clear how to do it. I might have
tried this, if I wanted to take the time and make the effort to master
macroing, and if I knew just what commands to macro!

(3) Print to a disk file. This was the most frequent suggestion, and,
indeed, I tried it and it worked. It is best to set the left margin to
zero, to cut down on wierd spacing. The actual footnote numbers are
retained in both text and notes, but the codes for underlining, accents,
etc., are lost. The results are pretty good, both as displayed in
PC-Write and through LIST, my workhorse displayers for DOS files (gasp!).

So (think you), he used option #3. No. While experimenting with all
this I found a 4th option that may not have saved me any time (compared
with #3, for example), but gave me a more secure feeling that I had
retained the author's markings accurately. (4) When you call the text
into the WP 4.2 shell, using F5, choose option "5. Text in" which will
treat the text (I guess) as an intruder (not a WP file, even if it is!),
and will convert all the markings and notes to readable symbols. The
resultant long lines can be reformatted appropriately (I used PgDn, but
there are doubtless better ways), and the whole thing saved as a
DOS/ASCII file. Well, actually, for some reason I only got half the
file on my first try, and had to do the second half separately -- there
seems to have been a "EOF" code about helf way through. No matter.
Once I had it out in ASCII and put it into PC-Write for massaging, it
was simple to search and replace each coded feature, from umlauts to
underlining, except that I had to add the footnote numbers by hand.

If I had it to do over again, I would probably choose the same route
because the footnotes were loaded with underlining and with foreign
(accented, umlauted) words. But with less need for such coding, I would
go the print to disk route. Anyhow, thanks for all the speedy help. It
has been very instructive, and hopefully will be helpful to others as
well. Am I ready to switch to Word Perfect? Not on your life!
Bob Kraft (U Penn)
(2) --------------------------------------------------------------18----
Date: Thu, 20 Sep 90 22:42:09 EDT
From: Frank Dane <FDANE@UGA>
Subject: Re: 4.0507 Qs: ACH News?; Exporting WP footnotes; MAC CALL

re: WP footnotes--before creating the ASCII version, position the
footnotes manually in the text itself. You can do this with the MOVE
command; it beats scanning and photocopying.

Frank Dane
(3) --------------------------------------------------------------33----
Date: Fri, 21 Sep 90 09:17:57 DNT
From: Hans Joergen Marker <DDAHM@vm.uni-c.dk>
Subject: Re: 4.0507 Exporting WP footnotes

The way to make an ASCII file from a WP4.2 dokument with footnotes is to
make a printerdefinition on the basis of "Standard printer", which prints
to a file, and then print the document using that printerdefinition. The
problem with this is that the ASCII-file will be divided into pages with
the notes on the bottom of the relevant pages. If this is not what you
want you may consider transforming the footnotes to endnotes before
printing the document to a file. This transformation is achieved by
defining and activating colums for the entire document. The
transformation is irreversible, which means that the notes will remain
endnotes after a deactivation of the the colums.

By the way, does anybody out there know how to make endnotes to footnotes
in WP (any version).

Hans Joergen Marker
Danish Data Archives
(4) --------------------------------------------------------------26----
Date: 21 Sep 90 07:04 -0330
From: hans@kean.ucs.mun.ca
Subject: RE: 4.0515 Rs: Exporting (w/ footnotes) from WordPerfect (7/144)

RE: WordPerfect Footnotes Export
FROM: Hans Rollmann (hans@kean)

I used to have two macros, one called FOOTOUT, which called up the
footnotes and inserted them into angular brackets in the appropriate
places of the text. Since angular brackets are ASC, as is the text
that goes with them, they can be transmitted via the phone lines.
Another macro, called FOOTIN, changed the footnote content in angular
brackets to regular WordPerfect footnotes. I used this procedure
largely for editing, to see text AND footnotes on the screen and yet
move them into footnote format whenever required. But the
communications application works as well. HANS ROLLMANN.
(5) --------------------------------------------------------------35----
Date: Sun, 23 Sep 90 16:40:47 BST
Subject: Saving WordPerfect footnotes

There are a lot of people out there who seem to be interested in the
problem that Kraft has. It is easy to prepare a macro for a WP5.0 file,
that not only separates notes from text, but also numbers the notes (and
the appropriate places in the text), and then saves notes and text in
two separate files. The fact that his text has been prepared with WP4.2
shouldn't be too much of a problem. Just bring it up using 5.0 and then
run the macro. The macro has to be prepared with the macro editor; it
searches for the first note, copies it, erases it from the text, puts
the number (a variable) in its place, puts the number and the note in the
second screen that WP provides, then goes back and does it again, adding
1 to the variable each time. Finally the macro can then save both the
notes and the text as separate files - best saved as WP rather than
ASCII texts at first, so that marking of various printing codes
(underlining, italics, etc) can be done if desired, before these are
stripped when the files are resaved as ASCII texts. The macro can be
written to handle footnotes or endnotes. It is useful for preparing
material for a publisher who has to have an ASCII text.
Norman Zacour(nz101@uk.ac.cambridge.phoenix)